Procedures for Onboarding New Employees:

 

• Onboarding Checklist - Develop a checklist specific to employee onboarding that includes all necessary steps and documentation, such as signed contracts, tax forms, and confidentiality agreements.

 

• Administrative Setup - Register the employee in the firm’s “ATS”/HR management system for record-keeping and tracking. Set up payroll and invoicing systems tailored to payment terms and schedules.

 

• Provision of Necessary Tools and Information - Provide access to necessary technical tools and software that are essential for completing the assigned tasks. This might include firm-provided hardware, access to internal networks, software licenses, and communication tools. Ensure IT support is available to assist with the setup and troubleshooting of these tools.

 

• Orientation and Training - Conduct an orientation session to familiarize the employee with the firm’s operational structure, key leadership contacts, and communication protocols. Provide training on specific tools and internal systems they will be using.

 

• Policy Education - Educate the new employee about critical firm policies, especially those related to confidentiality, data security, and intellectual property rights. Ensure they understand what is expected of them in terms of protecting sensitive company information. Have the employee sign non-disclosure agreements (NDAs) or confidentiality agreements as required.

 

• Access to Workspaces - If necessary, provide access badges or entry permissions for employees who need to work on-site. Ensure they are familiar with physical security protocols.

 

• Communication Plans - Introduce the employee to their project team and key leadership. Establish clear channels of communication and regular check-in schedules to ensure alignment and address any issues promptly.

 

• Compliance Verification - Confirm that all legal and compliance-related paperwork is completed and on file before the employee commences work. This includes verifying eligibility to work, if applicable.

 

• Feedback Mechanism - Set up a mechanism for new employees to provide feedback on the onboarding process and to report any difficulties they encounter with accessing tools or information.

 

By following these steps, we can ensure that new employees are well-equipped, informed, and integrated into their roles with a clear understanding of their responsibilities and the firm's expectations. This structured onboarding process not only facilitates a smooth start for employees but also safeguards our firm’s interests and promotes a productive and positive business relationship.

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HR Department
Telephone: (302) 314-6113
Address: 800 N King Street Suite 304,

Wilmington, DE 19801
Dated: 1/1/2024